Hello everybody. My name’s John, and this is the first in my
series of videos exploring the VEX Tournament Manager software for use in the VEX Robotics
Competition. In this video, we’re going to be covering
creating the tournament file using the tournament creation wizard, and also connecting the tournament
manager software across multiple computers, so that you can use multiple computers at
your event. So let’s get started. The first thing we’re going to do is open
the Tournament Manager software, and when we do that we’re presented with this screen. We’re going to create a new tournament, and
that will open the Tournament Creation Wizard. The first thing to do is save it somewhere,
the database file for the tournament. And we’re going to give it some sort of more
descriptive name, such as ‘video.db’, and we’ll hit ‘save’. It’ll start the server, and then shortly we’ll
be presented with the wizard. So, we’ll walk through the wizard. This is just a welcome screen. If the event, if the tournament is listed
on RobotEvents.com, then here you can enter this information which is available on RobotEvents.com,
on the configuration page for your event. This example tournament, of course, is not
listed on RobotEvents.com, so we’re just gonna hit next. Here we’re going to select the program, which
is going to be “VEX Robotics Competition.” On this screen we select the tournament type,
and which option we choose here will influence how much we can configure and customize the
tournament. In this case, we’re going to select ‘medium’. Any event that has more than one field will
probably want to be a ‘medium’ tournament, unless it’s very large, but that’s outside
the scope of this video. So most tournaments will select ‘medium’ here. Now we’re going to give the event a name (in
this case that’ll be ‘video test’) and a password, which we’ll need to enter on other computers
to connect to Tournament Manager over the network; we’ll make that ‘video’. This screen relates to league play, which
is outside the scope of this series, so we’re just gonna continue. Here we select what game we’re playing for
scoring purposes. In this case we’re going to be playing the
current year’s game, which is ‘In The Zone’. Now, in this screen, we have to specify which
teams are in the tournament. If we were pulling this data down from RobotEvents,
if we’d entered the RobotEvents data in earlier, this, I believe, would be automatically filled
in. But, since we’re not, we have to specify the
teams some other way. So, one thing we can do is hit ‘generate teams’
and specify a number of teams, and that will generate some generic team names for us. But we can also import a .csv file containing
some team data, and I’ve made up some team data for that purpose, so we’re going to import
that file. Here we have a bunch of nonexistent teams’
names and numbers for testing purposes. So, we’ll hit ‘next’. Now, here we’re going to configure the elimination
tournament. We can select the number of alliances, that’s
almost always 8; at some very large tournaments there’ll be, like, a round of 16, but for
almost all events that’ll be 8. Teams per alliance is usually 3; at some smaller
tournaments it’ll be 2, but mostly 3. Unbalanced alliances: This only comes up if
there aren’t enough teams to fill every alliance with the number of teams per elimination alliance. So, for example, in this case if we had fewer
than 24 teams, that would be a problem because there wouldn’t be enough for three teams per
alliance, but that’s not going to apply here. And then, lastly, alliance selection audience
display: I like to choose ‘order by ranking’ because it , sort of, helps the teams make
quick judgments when necessary by looking at that display. So we’ll continue. Field sets are, sort of, logical … the way
the Tournament Manager software groups fields logically. Almost all events will only need one field
set; unless you’re running multiple matches at the same time, you only need one field
set. And each field set can consist of multiple
fields in which matches are run sequentially. So you give each field set a name (the default
is ‘field control’; I like to use something a little more specific, so we’ll call
this one ‘main field set’) and then within each field set you can add a number of fields. We have just 2 fields here, and
they’re called ‘Field 1’ and ‘Field 2’. Next up, Skills Challenges. We’re going to have, in this example tournament,
one skills challenge field, and each team will get 2 attempts per skills challenge,
so that’s 2 attempts at driver skills and 2 attempts at programming skills. Now we can set up logical pit displays, and
these are used to display various types of information to teams in the pits. So you can create a number of logical pit
displays, each of which can be shown on one or more physical displays. So we’re going to create, in this case, 4
different displays, and it’s a good idea to name them in some way that gives you some
information. So, for example, you might name them after
their location in the pits, or in this case we’re going to name them after what they will
usually show. So we’ll create one called ‘rankings’ which
will, by default, show the rankings, we’ll create another called ‘schedule’, which will,
by default, show the schedule, maybe we’ll create a third called ‘skills rankings’ which
will show the skills rankings by default, and I like to have a spare just in case, and
that will display the logo screen by default. So, let’s hit ‘next’. So, now it’s time to create the match schedule. ON this screen, we’re going to specify one
or more blocks of time during which we want to hold practice or qualification matches,
and also how often within those blocks we want to hold a match. So, in this example, let’s say the tournament
is on the 18th, and we’ll start qualification matches at 9:45 AM, and the first block will
run until noon, and in that time, we’ll hold a match every five minutes, and well tell
it [those are] qualification matches, and we’ll add that time block. And then, at noon maybe we’ll take a half-hour
break for lunch, so we’ll come back at 12:30, and we’ll resume running qualifying matches
until 2:30, and after lunch hopefully everyone will be warmed up, all the teams will be in
the groove, so maybe we can hold matches a little more often. Let’s say every 4 minutes. And again, that’s qualification matches, and
we’ll add that. So that’ll give us time for a total of 57
matches, which should be 7 qualification matches per team, which is a good number. So now, we’ll hit ‘next’, and now it’s time
to actually generate the match schedule. We can do that by hitting ‘create qualification
matches.’ That’ll take a couple seconds, and you can
see it’s created a total of 53 matches, 7 matches per team, and we can see some information
in this window. SO that’s some nice statistics, and we’ll
hit next. Here we’re going to specify which awards we’re
giving out, so there are a number of awards here; you can add custom awards as well, if
you like. We’re going to give out (obviously) 3 tournament
champions, the excellence award, design, we’re not going to do judges’, but we will do sportsmanship,
and yeah, those are all the awards, so we’ll hit next. Web publishing: again, if your event is officially
on RobotEvents, you can show match results live on the website or in the VEX Via app. This event is not on RObotEvents, so we’re
not going to do that. And this is the final screen in the setup
wizard. This checkbox that says ‘preserve skills challenge
scores, do not delete them’, if you run this wizard again, after you’ve recorded some skills
challenge scores, then you can choose whether or not to delete them. .In this case, we haven’t’ run any skills
challenge matches yet, so it doesn’t matter what we hit, and now we’ll hit finish, and
this will bring us into the main window of the Tournament Manager. So that’s it for running the tournament creation
wizard. One more thing we’re going to cover in this
video is using the tournament manager with multiple computers. So, this omputer that we’ve just opened the
file on is the server, and we can connect to that server from the tournament manager
software on other computers on the same local network. So, to do that, we’re going to do a couple
of things. First, we’re going to find the local IP address
of this computer, and that’s visible at ‘Help>Get IP Address” So, there’s that. And then, also, we’ll need the password that
we created. IF you don’t remember that, you can see it
at ‘Tools>Options>General’, and there’s the password. So now let’s go to another computer. OKey, here we are on another computer, and
we’ve opened the tournament manager and we’re going to hit “Connect to a remote server’,
and you can see here we can enter the IP address, or it will discover servers automatically. Here’s the server, and then we’ll enter the
password, and hit ‘continue’. And after doing that, we’ve connected to the
server from the tournament manager software on this computer, and so we can do anything
relating to the tournament on this other computer as well, and we can connect any number of
computers to the server to be managing the tournament from various locations throughout
the venue. So that’s it for this video, in the next video
we’re going to be discussing the different types of user-facing displays that are available
in the tournament manager software, and how to manage them.

Tournament Creation & Multiple Computers | VEX Tournament Manager for VRC | Part 1
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